Knowledge Management
Bike4Mind's Knowledge Management system transforms your documents into an intelligent, searchable knowledge base. Upload any document format, and our AI will understand, chunk, and make it available for semantic search and contextual retrieval.
Supported File Formats​
Documents​
- PDF - Full text extraction and formatting preservation
- DOCX/DOC - Microsoft Word documents
- TXT - Plain text files
- Markdown - Technical documentation
- RTF - Rich text format
Data Files​
- CSV - Spreadsheet data with smart table rendering
- XLSX/XLS - Excel files with multi-sheet support
- JSON - Structured data visualization
- XML - Hierarchical data parsing
Code Files​
- All programming languages - Syntax highlighting
- Jupyter Notebooks - Cell-by-cell rendering
- Configuration files - YAML, TOML, INI
Web Content​
- HTML - Web page content extraction
- URL Import - Direct import from any public URL
- Google Drive - Direct integration
Smart Document Processing​
Intelligent Chunking​
Our AI automatically:
- Preserves Context - Keeps related information together
- Respects Structure - Maintains document hierarchy
- Optimizes Size - Balances detail with performance
- Handles Tables - Special processing for structured data
Vector Embeddings​
Every chunk is:
- Semantically Indexed - Meaning-based search
- Cross-Referenced - Links between related content
- Ranked by Relevance - Best matches first
- Context-Aware - Understands surrounding information
Organization Features​
Collections​
Group related documents:
- Thematic Organization - By topic or project
- Visual Collections - Cover images for easy recognition
- Quick Access - Pin frequently used collections
- Bulk Operations - Manage multiple files at once
Tagging System​
Flexible categorization:
- Auto-Tagging - AI suggests relevant tags
- Custom Tags - Create your own taxonomy
- Tag Hierarchies - Parent/child relationships
- Smart Filters - Combine tags for precise search
Knowledge Artifacts​
Special document types:
- Code Snippets - Reusable code blocks
- Templates - Document templates
- Cheat Sheets - Quick reference guides
- Glossaries - Term definitions
Search Capabilities​
Semantic Search​
Find information by meaning:
- Natural Language - Ask questions in plain English
- Concept Matching - Find related ideas
- Multi-Language - Search across languages
- Fuzzy Matching - Handles typos and variations
Advanced Filters​
Refine your search:
- File Type - Filter by format
- Date Range - When uploaded or modified
- Size - Find large or small files
- Tags - Combine multiple tags
- Collections - Search within groups
Search Operators​
Power user features:
- Exact Match - "quoted phrases"
- Exclusions - -unwanted terms
- Wildcards - partial* matches
- Boolean - AND, OR, NOT logic
File Management​
Upload Methods​
Multiple ways to add content:
- Drag & Drop - Direct file upload
- URL Import - Paste any web link
- Google Drive - Browse and import
- Bulk Upload - Multiple files at once
- API Upload - Programmatic access
File Operations​
Complete control:
- Preview - View without downloading
- Edit Metadata - Update titles and descriptions
- Move/Copy - Organize between collections
- Version History - Track changes
- Export - Download originals
Storage Management​
Efficient use of space:
- Compression - Automatic optimization
- Deduplication - Avoid duplicate storage
- Usage Analytics - Track storage by type
- Cleanup Tools - Find and remove unused files
Integration with AI Features​
Contextual Retrieval​
Documents enhance AI responses:
- Automatic Inclusion - Relevant docs in context
- Citation Support - AI cites sources
- Fact Checking - Verify against documents
- Knowledge Synthesis - Combine multiple sources
With Quest Master​
Enhance autonomous tasks:
- Research Tasks - Access all documents
- Fact Verification - Cross-reference information
- Report Generation - Pull from knowledge base
- Data Analysis - Process uploaded datasets
With Mementos​
Knowledge becomes memory:
- Document Insights - Key points saved as memories
- Learning Tracking - Remember what you've read
- Connection Building - Link memories to documents
- Progressive Understanding - Build on previous knowledge
Use Cases​
Research & Analysis​
- Upload research papers
- Extract key findings
- Cross-reference sources
- Build literature reviews
Technical Documentation​
- API documentation
- Code repositories
- Configuration guides
- Troubleshooting resources
Business Intelligence​
- Market reports
- Competitor analysis
- Financial documents
- Strategic plans
Personal Knowledge Base​
- Book notes
- Course materials
- Reference documents
- Personal archives
Best Practices​
Document Preparation​
- Use Clear Titles - Descriptive filenames help
- Add Metadata - Include dates, authors, versions
- Organize Early - Create collections before bulk upload
- Clean PDFs - OCR scanned documents first
Optimal Usage ​
- Regular Uploads - Keep knowledge current
- Consistent Tagging - Develop a system
- Periodic Review - Clean up outdated files
- Share Knowledge - Use in projects
Performance Tips​
- Chunk Large Files - Split very large documents
- Use Collections - Don't rely only on search
- Archive Old Files - Move inactive content
- Monitor Usage - Track what's being accessed
Security & Privacy​
Data Protection​
- Encryption - At rest and in transit
- Access Control - File-level permissions
- Audit Trail - Track all access
- Secure Sharing - Time-limited links
Compliance​
- GDPR Ready - Data export and deletion
- SOC 2 - Security controls
- HIPAA Compatible - Healthcare data (Enterprise)
- Data Residency - Choose storage location
Coming Soon​
- OCR Enhancement - Better text extraction
- Audio/Video - Transcription support
- Real-time Sync - Live document updates
- Advanced Analytics - Usage insights
- Team Libraries - Shared knowledge bases