Access Control

3.1 Overview

Bike4Mind implements a hierarchical, role-based access control (RBAC) system to manage user permissions at various organizational levels. The access control model supports secure collaboration, resource isolation, and administrative delegation, making it suitable for multi-team enterprise environments.

3.2 Role Definitions

The platform defines four primary user roles:

• Admin

  • Full access to all organizations, projects, users, and platform settings
  • Can manage global system configurations and perform platform-level auditing

• Org Admin

  • Manages users, teams, and resources within a specific organization
  • Controls feature availability, onboarding flows, and internal prompt settings

• Team Member

  • Default authenticated user role
  • Can create and manage personal and team-level resources (Notebooks, Files, Projects)

• Guest

  • Limited read-only access to shared resources
  • Cannot create or modify content unless explicitly granted

All roles are enforced both at the UI level and within API permissions via scoped middleware using CASL-based permission modeling.

3.3 Resource Sharing

Bike4Mind enables flexible, role-aware sharing of resources:

• Notebooks: Shareable with individuals, teams, organizations, or globally
• Files: Tagged, indexed, and sharable within defined scopes
• System Prompts: Creatable and reusable across projects with defined access scope

Each shared asset respects the originating user's permission tier and applies visibility and edit restrictions accordingly.

3.4 System Prompt Management

System Prompts in Bike4Mind can be configured with:

• Weighting: Used to resolve conflicts when multiple prompts are active
• Priority: Determines override behavior during prompt stack evaluation
• Scope: Defined at user, team, organization, or global level

Admins and Org Admins can enforce prompt hierarchies and apply mandatory prompts at the organization level for policy compliance or workflow standardization.

3.5 Summary

The Bike4Mind access control model provides granular, role-based governance over platform capabilities and content visibility. Its design supports secure collaboration across teams while enabling administrative oversight and flexible policy enforcement through scoped roles and weighted prompts.

3. Access Control

3.1 Overview

Bike4Mind implements a hierarchical, role-based access control (RBAC) system to manage user permissions at various organizational levels. The access control model supports secure collaboration, resource isolation, and administrative delegation, making it suitable for multi-team enterprise environments.

3.2 Role Definitions

The platform defines four primary user roles:

• Admin

  • Full access to all organizations, projects, users, and platform settings
  • Can manage global system configurations and perform platform-level auditing

• Org Admin

  • Manages users, teams, and resources within a specific organization
  • Controls feature availability, onboarding flows, and internal prompt settings

• Team Member

  • Default authenticated user role
  • Can create and manage personal and team-level resources (Notebooks, Files, Projects)

• Guest

  • Limited read-only access to shared resources
  • Cannot create or modify content unless explicitly granted

All roles are enforced both at the UI level and within API permissions via scoped middleware using CASL-based permission modeling.

3.3 Resource Sharing

Bike4Mind enables flexible, role-aware sharing of resources:

• Notebooks: Shareable with individuals, teams, organizations, or globally
• Files: Tagged, indexed, and sharable within defined scopes
• System Prompts: Creatable and reusable across projects with defined access scope

Each shared asset respects the originating user's permission tier and applies visibility and edit restrictions accordingly.

3.4 System Prompt Management

System Prompts in Bike4Mind can be configured with:

• Weighting: Used to resolve conflicts when multiple prompts are active
• Priority: Determines override behavior during prompt stack evaluation
• Scope: Defined at user, team, organization, or global level

Admins and Org Admins can enforce prompt hierarchies and apply mandatory prompts at the organization level for policy compliance or workflow standardization.

3.5 Summary

The Bike4Mind access control model provides granular, role-based governance over platform capabilities and content visibility. Its design supports secure collaboration across teams while enabling administrative oversight and flexible policy enforcement through scoped roles and weighted prompts.